Artist Terms & Conditions

Artist Terms & Conditions

Registration Eligibility
Please see below our standard terms and conditions of booking and salary system details for TV
extra’s.
1) INTRODUCTION
Impact is engaged in the business of providing Agency services to TV extras and actors (as
detailed above) desiring to obtain various assignments and has skill, knowledge and experience
in the field. The Artist wishes to use the services of IMPACT to try to obtain various
assignments. Both parties wish to make clear their respective rights and obligations during the
course of their business dealing together.
 1.1) Impact Casting operates as an employment agency. These Terms set out the entire
agreement between Impact Casting and the Artist. These Terms in no way imply or establish
the relationship of an employer and employee, a partnership or joint venture between Impact
and the Artist or the Artist and any Production Company. The Artist hereby confirms that
Artist is self-employed and acknowledges that Artist shall be solely responsible for
accounting and settling in full any income or other tax liabilities or VAT liabilities on income
received and deriving from the Artist’s work as a Supporting Artist.
 1.2) For the purposes of the Conduct of Employment Agencies and Employment Business
Regulations 2003 (SI 2003/3319), in its capacity as Artist’s agent, Impact acts as an
employment agency which seeks to find opportunities for the Artist to work as a Supporting
Artist in films, television programmes, commercials and such other productions as may be
appropriate.
 1.3) Whilst we will promote individuals for assignments we cannot guarantee selection, the
ultimate decision is always with the Client. Those individuals with a reputation for
professionalism are always those who are offered the most work. Remember reputation is
everything in this industry.
In brief, we will do our best for you and expect no less in return.
 1.4) The type of work we will endeavour to find for you on your behalf will be TV
commercials, TV extra work, corporate non-broadcast, films and virals. We get daily casting
calls for TV commercials from our Clients, we will then email our Clients with suitable artists
or direct them to your profile on the website and should the Client then wish to book you for
the job or wish to see you for a casting we would call you with all the details.
2) THE AGENCY – Impact Casting
Impact will endeavour to secure the best terms possible with clients, paying particular attention to
staff safety, working conditions, hours and fees.
Whilst we will promote individuals for assignments we cannot guarantee selection, the ultimate
decision is always with the Client. Those individuals with a reputation for professionalism are
always those who are offered the most work. Remember reputation is everything in this industry.
In brief, we will do our best for you and expect no less in return.
3) TERMS FOR BOOKING
When given an assignment we will take a verbal acceptance from you as confirmation of the
booking. Once we have the full booking details from the Production Company/ client we will then
contact you either by telephone or text detailing timings, fees, job requirements, address, and
clothing. It is the responsibility of the artist to ensure you have all of the necessary information for
the assignment including suitable directions/map and that you know where you are going.
Google Earth www.googlearth.com gives very good directions as
does http://www.rac.co.uk/web/routeplanner/ . If travelling by train the trainline.com website is
excellent for planning your best route.
4) ASSIGNMENT OBLIGATION
You are not obliged to accept any assignment offered by the Agency. However, if you choose to
do so, the following regulations are enforceable for the duration of the activity:
 4.1) Mobile phones are to be switched off during working hours.
 4.2) All food and drink to be consumed during allocated breaks.
 4.3) Smoking must be restricted to break times and within designated smoking areas.
 4.4) Always arrive 15 minutes prior to commencement of booking.
 4.5) UNDER NO CIRCUMSTANCES APPROACH CAST FOR PHOTOGRAPHS OR
AUTOGRAPHS WHILST ON SET.
 4.6) We require a high standard of professionalism and this should cover all aspects
connected with your work. Remember you are the public face of the company you are
working for and as such should always present yourself and the product to the best of your
ability.
 4.7) Enjoy your work and be amiable to the client but do remember that over-familiarity can
lead to problems and should be avoided. The artist must immediately notify the agency of
any direct offer of work from any client of the agencies or any associate of the client’s
introduced to by the Agency. The artist agrees that they will not accept any paid or unpaid
offers of employment from the Agencies client’s or any associates of the Agencies clients. In
this instance any artist found to directly be working for a Client introduced to you by Impact or
their associates will be instantly removed from our books. This could lead to legal
proceedings.
 4.8) Under no circumstances must an artist divulge their personal details to the Agencies
Clients or any associate of the Agencies Client. This is to include telephone number,
address, email address and social networking sites.
Any artist directly approached by a client for work please adhere to the following:
 4.8.1) Contact the agency and speak to your booker
 4.8.2) Please advise your booker of the clients contact details. We will then take over the
booking for you. Please note you will not lose out on this booking. The artist must not make
the booking themselves direct with the client.
 4.9) Co-operate fully with fellow Artists placed on the assignment with you by the Agency and
accept the direction, supervision and control of any responsible person working on behalf of
the Agency and or the client.
 4.10) Observe any relevant rules and regulations of the Agency stipulated within these terms
and conditions or otherwise stipulated in the assignment brief or by word of mouth by a
representative of the Agency or which you might reasonably be expected to ascertain.
 4.11) Adhere to the stipulated hours of work communicated to you either in writing or verbally
by the agency.
 4.12) Take all reasonable steps to safeguard your own safety and the safety of any other
person who may be present or affected by actions on the assignment and comply with any
health and safety policies of the Agency.
 4.13) Do not engage in any conduct detrimental to the interests of the Client or the Agency.
 4.14) Comply with the stipulations in any health and safety risk assessment and training
manual produced by us or by our client in relation to any assignment and observe and
perform all reasonable written rules and regulations of ours notified to you in writing or
verbally before or during any assignment upon which you are engaged and which shall be
deemed to form part of and be incorporated into these terms.
 4.15 SIGNING OUT. After a day’s filming has come to an end it is imperative you adhere to
the following:
 4.15.1) Always sign out with the runner
 4.15.2) Always check the details are correct on the signing out sheet. E.g. if you were
upgraded to a WO2 or worked any overtime please make sure this is noted before signing.
For instance, if you sign out as a basic walk on with no overtime and you in fact did 3 hours
overtime this can be difficult to be rectified afterwards.
It is very important that you always sign out for our client’s health and safety procedures and
also to ascertain your hours worked.
5) ARTIST OBLIGATIONS:
 5.1) co-operate with IMPACT in the completion and renewal of all mandatory checks,
including in relation to the Artist’s right to work in the United Kingdom;
 5.2) provide IMPACT with copies of any relevant qualifications or authorisations including an
up-to-date DBS certificate;
 5.3) If the Artist is unable for any reason to attend work during the course of an Assignment,
they shall inform Impact immediately, you will always be given an agency out of hours
contact for each booking.
 5.4) If you are going to be late please contact Impact Casting immediately to advise us what
time you expect to arrive so that we may inform the production company.
 5.5) Please email your availability through each Friday to: – office@impactcasting.co.uk for
the following week advising the Agency which days you are free for work. We will then call
you when we have suitable work for you on your available days.
If you are going to be unavailable for over 1 week e.g. holidays, illness etc please advise the
Agency by email.
 5.6) Please keep us up to date with your body measurements and let us know of any
changes to those or any major changes to your appearance.
 5.7) If you are put on pencil, do not take on any other bookings or even evening work until
your pencil booking has been finalised with the agency.
 5.8) Once you have been accepted onto Impact Casting’s books you are not allowed to join
another Casting agency within a 15-mile radius of the agency, this is to include Cheshire and
Merseyside Agencies. We would not allow another Agency within a 15 mile radius to
represent you on their website. If you find that an Agency is doing so without your consent,
you must immediately inform Impact. You should then instruct the aforesaid Agency to
remove you from their website immediately.
6) SOCIAL MEDIA
Once you have registered with the agency please join our social media pages: Facebook-
‘Impact Social’, Instagram- ‘impactcasting’ and twitter- @impact_casting. We often post casting
calls and any other job details on our social media platforms.
7) REGISTRATION & COOLING OFF PERIOD
New Members are entitled to a 30 day free trial membership. Following expiry of the 30 day trial
period if you do not cancel your membership by notifying us in writing, you shall be liable of the
Membership Fee of £85. The membership fee includes a free photo shoot which the agency
arranges for you with a Liverpool based photographer. The membership fee is a one-off fee for
the length of time you are represented by Impact Casting. When your publicity material is ready
we will show you the material we propose to put on the website, you are then given 7 days in
which to confirm whether you are happy with the information we propose to include. YOU WILL
NEED TO EMAIL THE AGENCY IN AGREEMENT TO THE PROPOSED IMAGE SELECTION. If
you are not happy you must provide the agency with the reasons why you are unhappy with the
proposed material and we will take reasonable actions to address these issues. Only when you
have confirmed that you are happy with the publicity material will we put the information on the
website.
If you wish to cancel your membership without charge, you must notify us in writing (email
acceptable) at any time prior to the expiry of the 30 day free trial period. To notify us of your
intention to cancel please email the Agency at: caroline@impactcasting.co.uk. If you cancel your
membership we will remove your profile from the Website. If you choose to cancel within the 30
day free trial period you will not be liable for any Membership Fees.
 7.1) It is the responsibility of the artist to check their details and measurements are correct on
the site. Please inform the Agency of any amendments that may be needed.
You will need to keep the Agency updated with any changes to your appearance i.e. hair
colour, hair length and measurements. We will make any amendments to your profile at any
time you are registered with the agency.
 7.2) If you do have your own suitable professional headshots please send these to us and we
can see if they are suitable for our website. We also encourage you to send us nonprofessional
photographs. Useful images for us could be pictures of you in a full football kit or
actively playing football or wearing a uniform i.e. nurse, doctor, vet, sonographer. These
could help you gain bookings for certain roles.
8) DISMISSAL and STRIKES
At Impact we operate a “3 strikes and you’re out” system. You can pick up a strike for lateness,
leaving early without prior consent from the client; poor quality of work as well as any points not
adhered to in clause 4. You will be notified in writing if you receive a strike. If you are found
giving your personal contact details out to a Client or any associate of the Client (this is to include
make-up artists, hairdressers and photographers) this would be instant dismissal.
9) AGENCY COMMISSION
All rates quoted to artists are quoted before any deductions are taken, these deductions will
include commission of 15% for extra work and 25% for TV commercials.
10) PAYMENT TO ARTISTS
Commission is due to Impact Casting on any professional work obtained directly or indirectly
through any introduction via Impact casting. Impact Casting endeavours to pay the artist within
ten working days of receipt of correct payment from the client directly into your bank account. We
would generally expect payments to hit your account on the same day. Payments to artists will
only be made once the corresponding payments from the client are received and cleared through
the Impact Casting bank. Impact Casting does not accept liability for bankrupt or defaulting
clients who owe fees to artists, although every attempt possible will be made by Impact Casting
to recover your money.
 10.1) Payments, made to Impact Casting may come from different companies and may not
necessarily be paid in the order in which your jobs were completed.
 10.2) For Hollyoaks you are generally paid 3 Mondays after you film and a detailed
breakdown of your days filming and pay will be emailed to you. Please check your bank
statement and remittance advice carefully.
 10.3) All ITV payments are always paid within 10 days of us receiving the correct monies
from the client and they will leave our account on a Friday.
 10.4) We will always try to answer any questions about fees due to you. Should you fail to
receive payment after a reasonable period, please inform us immediately. We may ask you
to refer to your diary so please have any dates and details ready before you contact us.
 10.5) Please be aware the Christmas period or bank holidays may delay your money slightly.
 10.6) By registering with Impact Casting Ltd you understand and agree that you are not an
employee of Impact Casting Ltd. Rather, you agree that you are retaining us to perform
services for you, unless agreed otherwise. You agree that you are liable for your own Tax
and National Insurance as a self-employed person, unless agreed otherwise.
11) LEAVING IMPACT
If at any time you no longer wish to be represented by Impact, there is a 30 day notice period.
Simply inform the Agency in writing (email acceptable) and we will remove you from our
database after the 30-day period.
12) Modification of Terms and Conditions
Impact Casting reserves the right to change the terms and conditions. You are responsible for
regularly reviewing these terms and conditions and any additional terms. Your continued use of
Impact Casting constitutes your agreement to all such terms and conditions.
13) Data Protection
Impact Casting respects the privacy of all personal data provided. We always use our best
endeavours to comply with the Data Protection Act 1998. Impact Casting will use the information
you provide only for the purposes of registration, casting breakdowns, newsletters or providing
information about its services from time to time.

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